JOHNSTON LIBRARY BOARD OF TRUSTEES
MINUTES
June 21, 2010
The Johnston Public Library Board of Trustees met for a regular meeting at 5:30 pm on Monday June 21, 2010 in the East Meeting Room. Present were Ellen Jessen, Shirley Weuve, Dennis Schuessler, Taena Fowler, Steve Scott, Director Willona Goers and Assistant Director Maurine Myers. Also attending were Stephan Johnson and Jeanne Hansen.
Approve Agenda
Shirley Weuv moved approval of the agenda. The motion was seconded by Taena Fowler and unanimously approved.
Citizen Comments
Two letters were received from 3rd grade students at Beaver Creek with questions about the Library and city government.
Meeting Minutes
Steve Scott moved approval of the minutes. The motion was seconded by Ellen Jessen and unanimously approved.
Approve bills
Library bills for the month total $29,793.14 with city back charges of $5,555.05. A typo will be adjusted to change a bill to a corrected account. Steven Scott moved approval of the bills. The motion was seconded by Ellen Jessen and unanimously approved.
Election of Board Officers for FY10/11
Steve Scott moved to accept the slate of officers as presented: President-Shirley Weuve, Vice-President-Taena Fowler and Secretary-Dennis Schuessler. The motion was seconded by Ellen Jessen and unanimously approved.
Appointment of JPL Foundation Representative
Steve Scott moved that appointment of the Library Trustee representative to the JPL Foundation Board be tabled until the July meeting. The motion was seconded by Ellen Jessen and unanimously approved.
Policy Revisions
Steve Scott moved approval of the policy changes as recommended to the Circulation, Circulation/Check Out Periods and Limits, Collection Contents and Fines/Fees Policies to accommodate 1) changing the circulation period for Magazines and CD-ROMs to 3 weeks and 2) adding Video Games to the library collection. The motion was seconded by Ellen Jessen and unanimously approved.
Budget and Finance
As of May 31, 2010, total expenditures were $943,598.62. With 91.67% of the year having passed, spending represented 89.28% of the operating budget.
As of May 31, 2010, assets in the Library Trust totaled $44,693.96.
With the June claims, all but $8,000.00 of the budget as last amended was spent. Funds not spent were personnel related and were reserved to ensure adequate coverage of all year-end payroll and benefit expenses.
Redirected funds allowed 10% of the overall expenditures to be applied toward library materials.
Monthly Statistics
May circulation was up 15% over last May.
Significant outreach was done this month by the Youth Services department as staff presented the Summer Reading Program skit at all five elementary schools.
Website visitors for May totaled 2,804.
Signup for Summer Reading thus far totals 1,193 with 975 Youth and 218 Adults enrolled.
The entire 6th grade from the Johnston schools visited the Library for field trips related to the Visions of the Universe exhibit.
Director's Report
Accreditation Report:
Confirmation was received from the State Library that we have attained Tier 3 (highest level) status through February 2012. The original status was granted through February 2011 but due to factors at the state level, the accreditation deadline has been extended to 2012.
Enrich Iowa and FirstSearch Agreements for FY10/11:
Annual agreements for Enrich Iowa (Open Access, Direct State Aid and Interlibrary Loan Reimbursement) and for the FirstSearch subscription databases (OCLC, FirstSearch, WorldCat, etc.) were submitted to the State Library.
Programs:
Summer Library Program has begun! 975 youth and 218 adults are registered to date.
Programs are planned for nearly every day during June and July.
Staff & Training Update:
Benefit changes for FY10/11 will take effect beginning July 1. These changes primarily affect staff with city health insurance.
The City has designated Martin Luther King Day as a city holiday beginning 2011.
The Library will again have use of the laptop lab the first part of July.
Orientation for new trustees will be June 30.
Building & Grounds:
The mirror in the women’s restroom has been replaced.
The laminate display shelf near the Brightboard was damaged; Willona is obtaining quotes for repair.
This year’s Green Days crafts were in library instead of Simpson Barn and were very successful with approximately 500 attendees.
Aramark will pull the vending pop machine as it is not meeting the minimum sales requirements.
Beginning July 1, the Red Rock Community Action Agency will be at the Library one day per week to assist potential users with services. The service is being offered as part of the Partnership for a Healthy Community.
Technology, Telecommunications, Networking:
We are continuing to address recent software issues related to the public computers.
Marketing, Public Relations and Networking:
Library programs continue to be publicized on websites and in print publications.
A farewell event for Roy Kenagy, retiring administrator of the Central Iowa Library Service Area, was held in the library’s meeting room on June 6. It was a huge success with approximately 250 library staff members from various libraries throughout the state attending.
A 2nd Brightboard display unit was purchased and will be used to market and promote programs throughout the library.
Foundation & Friends Report:
The full Foundation Board met for the June Board meeting. Lisa Cooper, new president of the Library Friends group, assumed the Friends’ position on the board replacing Janene Parks.
The next Library Friends meeting is July 13.
Trustee Comments
Appreciations were expressed to retiring Board members Ellen Jessen and Steve Scott for their years of service. Ellen expressed her thanks for a great 6 years on the Board. Steve noted the Library’s many achievements since 1994 noting a town is judged by its library and this Library is truly reflective of Johnston.
There being no additional Other Business, Ellen Jessen moved for adjournment. The motion was seconded by Steve Scott, unanimously approved and the meeting adjourned at 6:11 pm for refreshments and conversation to acknowledge the contributions of our outgoing trustees.
Ellen Jessen, Secretary
Last update: August 19, 2010